Overview

Knights College is seeking a highly organised, detail-oriented Secretary to provide administrative support to the Organisation, while coordinating key project initiatives and activities.

This role requires excellent organisational skills, discretion, and the ability to handle various priorities across executive support and project administration. The successful candidate will be a point of contact between senior leadership, academic teams, external partners, and stakeholders, supporting smooth and efficient operations at the heart of KNIGHTS College.

Responsibilities

Role responsibilities (will include but are not limited to)

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• Prepare correspondence, reports, and official documents with attention to detail
• Provide secretarial support to the Organisation, including diary management, travel arrangements, meeting scheduling and briefing
• Manage confidential and sensitive information with discretion and professionalism
• Support the administration and delivery of the organisation’s key initiatives
• Professionally liaise and communicate with internal teams, external stakeholders and partners to ensure timely communication and follow-up on action items
• Support the preparation and submission of relevant documentation for applications or project reporting when necessary, ensuring compliance with the set deadlines
• Maintain accurate and well-organised records, files, and databases, ensuring easy retrieval and compliance with College policies.
• Monitor incoming correspondence, prioritise items for top management, and respond to incoming standard requests as appropriate

Education and Experience

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We’re looking for someone with:

• A recognised MQF Level 5 qualification or higher in Business Administration, Office Management, or a related field.
• Minimum of 2 years’ experience in a secretarial, administrative, or coordination role.
• Excellent written and verbal communication skills in English (Maltese is an advantage).
• Strong proficiency in Microsoft Office and cloud-based collaboration tools (e.g. Google Workspace, Dropbox).
• Proven ability to manage multiple deadlines with accuracy and efficiency.
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Skills to Succeed

• Professional and confident in dealing with a wide range of people
• High attention to detail and accuracy
• Discreet and trustworthy with sensitive information
• Fantastic organisational and time-management skills
• Proactive, resourceful, and able to work independently

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Why Join Us?

• This role offers the opportunity to work at the centre of Knights College’s most important activities, supporting senior leadership and contributing to the smooth delivery of the institution’s strategic priorities. You will join a forward-thinking organisation that values professionalism, initiative, and excellence.
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If you are ready to bring your organisational skills, professionalism, and initiative to a dynamic environment, please send your CV together with a covering letter on morgan@knights.edu.mt, kristina@knights.edu.mt and ana@knights.edu.mt.